09 Apr

Project Coordinator Civic Projects Jobs Vacancy in Victorian Government Melbourne City Centre

Position
Project Coordinator Civic Projects
Company
Victorian Government
Location
Melbourne City Centre VIC
Opening
09 Apr, 2019 12 days ago

Victorian Government Melbourne City Centre urgently required following position for Project Coordinator Civic Projects. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Project Coordinator Civic Projects Jobs Vacancy in Victorian Government Melbourne City Centre Jobs Details:

Job posted:

22/04/2019

Applications close:

No closing date

Today

Job Description


Development Victoria is shaping the way Victorians live. We develop and revitalise public buildings and land to create spaces and homes that help make Victoria a great place to live.

We increase housing diversity in places close to jobs, transport and services; lead projects to create cultural, recreational and civic facilities that enrich communities; and revitalise urban precincts to stimulate economic activity.

Development Victoria's current projects include a range of exciting residential property projects across the State, providing a diverse range of housing for Victorians. Other projects of significance include the redevelopment of Melbourne Park, the ongoing delivery of Melbourne’s Docklands’ precinct and the redevelopment of the new Melbourne Arts Precinct.

Development Victoria is a statutory authority governed by a Board of Directors, which reports to the Minister for Priority Precincts.

Job Description

About the role

Reporting to the Project team leading the Melbourne Arts Precincts redevelopment the Project Coordinator is responsible for providing administrative support to the project team to assist in meeting the financial and contractual obligations of large construction projects.

As a Project Coordinator, your key accountabilities will include the following.

General administration duties

  • assist in the compilation and preparation of written documentation, which may include briefs, correspondence, procurement packages, business cases/related materials, meeting agendas and minutes, and follow-up meeting action items for project team, client and stakeholder meetings.
  • update project management plans, stakeholder plans, procurement documentation and risk reports where required.
  • liaise with the project team to collate key compliance reports, including reporting on how the project is adhering to key government policy requirements.
  • provide document quality control, including formatting and editing assistance to the project team.
  • general office administrative tasks as required.

Financial Control & Systems Management:

  • coordinate and administer accounts payable including processing project invoices to ensure timely payments to consultants and contractors, including providing contract administrative support to the project managers for variation claims.
  • maintain financial recording systems, including updating on expenditure forecasts and cashflows.
  • maintain the records management system for the project team.
  • refer appropriate budget recommendations via the Project Director to project governance committees when funds need to be reallocated or draws in contingency required.
  • take an active role in supporting the project team with transition activities, as required, for example with changes in systems and procedures.
  • liaise with others within the organisation to share knowledge and contribute to reporting requirements and continuous improvements efforts.
Desired Skills and Experience

About you

The ideal project coordinator will have exceptional stakeholder management skills and the intuitive to think on their feet and assist the project team in a busy, but exciting environment. The ideal person will have experience in:

  • working as part of a multidisciplinary project team on large multimillion-dollar projects.
  • government procurement processes and programs and the ability to apply this information effectively.
  • advanced skills in Microsoft Office suite, with experience with TRIM an advantage
  • developing comprehensive reports and briefs demonstrating exceptional written communication
  • developing effective working relationships and networks with a wide range of government and industry stakeholders and use judgement, tact and discretion in the resolution of complex and sensitive issues.

Does this sound like you?

If this sounds like an interesting opportunity for you, please submit your cover letter and resume. For a confidential discussion, contact Tash Johnston directly on 03 8317 3515.

At Development Victoria, we are committed to building a diverse and inclusive workforce reflecting the community we serve. As a value's driven organisation, we nurture and support our people; through focusing on skills and talent development, collaboration, innovation and internal promotion. With stakeholders in mind at every stage of our projects, we take accountability for the role we play in delivering and enhancing projects for Victorian communities. At Development Victoria, you can be part of developing Victoria and developing yourself.

The preferred candidate will be required to complete a national police records check prior to an offer of employment being made.


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