21 Nov

Office Administrator Jobs Vacancy in Msf Sugar Tableland

Position
Office Administrator
Company
Msf Sugar
Location
Tableland QLD
Opening
21 Nov, 2018 30+ days ago

Msf Sugar Tableland urgently required following position for Office Administrator. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Office Administrator Jobs Vacancy in Msf Sugar Tableland Jobs Details:

POSITION DEMOGRAPHICS:

Business Group/Division Agriculture

Reports Directly to: Operations Manager – Tableland Farms

Reports Indirectly to: N/A

Subordinates: Nil

Team membership: MSF Agriculture - Tableland Farms

Work Site: MSF Tableland Farms Office

Job Status: Permanent Full Time

Qualifications / Experience: • Minimum 2 years experience in administrative roles
  • Drivers licence. (essential)
  • A high degree of expertise in use of Microsoft office products

POSITION PURPOSE:

The Office Administrator is part of the Tableland farming operations team and so is responsible to support
the achievement of the site’s business plans and actively promoting the company’s objectives within the
position’s defined responsibility areas.

The Office Administrators primary focus is to effectively manage the administrative requirements of the MSF
Sugar Tableland farm operations. This includes:

  • Supporting the Farm’s operation and planning processes.
  • Liaise and assist with the timely delivery of Timesheets, Dashboards, Safety Talks and Safety audits.
  • Liaise and assist with the timely delivery of farm invoices and corresponding purchase orders to
accounts payable.
  • Leave, training and employee contracts – assist in organisation of and maintain appropriate records
and events.
  • Co-ordinate the sale of farm assets process (E.g. Tender)

HR Department Use Only “Any HARD copies of this document are UNCONTROLLED”

Prepared By: Date: Document Number: Electronic File & Path:
Lisa Waterson 12/11/2018 V:4 K:\AgriSupply\KPIs & staff planning\Position descriptions\New PDs

Tablelands\Restructure Sept 2015
Approved By: Date: Date Implemented: Review Date: Date of initial copy: Update Version: Page 1 of 3
GM Agriculture 12/11/2018 1/8/11 12/11/2018


POSITION DESCRIPTION


AUTHORITY TO ACT

Purchasing: Authority to purchase items within Farm Office maintenance and stationery budget.

KEY RELATIONSHIPS (Internal & External)

The key relationships will be with the following:
  • Operation Managers
  • Farm Supervisors
  • Finance, Human Resources and Administration Staff
  • Agricultural Administrator
  • Training Providers
  • Regulatory Organisations

KEY RESULT AREAS

Areas Elements

Training and Skills • Assist with coordination of the training program for Tableland Agricultural and
Development Harvesting Employees
• Liaise with Agricultural employees regarding travel arrangements and
complete the necessary paperwork to allow booking to be made by
Administration staff.
• Assist farm employees in use of Microsoft Office suite of products and STEMs


WH&S and • SDS updates distribution
Environmental • Assist with 6mthly fire extinguishers checks to ensure all are available for
management inspection.
systems • Record and file completed safety talks, audits
• Induction of new employees
• Assist farming team in ordering safety items

• Maintain and administer stationery, registers of accounts, purchase order
Administration books, licences, leases and permits as applicable to the effective management
of Tableland Farming operations.
  • Ensure Farm invoices and corresponding purchase orders are sent to accounts
payable on a timely basis

  • Assist with maintenance of Tableland Agricultural files and filing system.
  • Arrange documentation/keys and assist in administration of single person’s on-
farm accommodation.

• Assist with weekly and monthly reporting requirements

Administration of • Liaise with Human Resource manager and Payroll Officer on timely return of
new Farm Employees contracts and documentation – ie. Signed contracts, copies of licences,

certificates provided as required.

  • Liaise with appropriate staff to arrange new phones, emails e.t.c. as required.

HR Department Use Only “Any HARD copies of this document are UNCONTROLLED”

Prepared By: Date: Document Number: Electronic File & Path:
Lisa Waterson 12/11/2018 V:4 K:\AgriSupply\KPIs & staff planning\Position descriptions\New PDs

Tablelands\Restructure Sept 2015
Approved By: Date: Date Implemented: Review Date: Date of initial copy: Update Version: Page 2 of 3
GM Agriculture 12/11/2018 1/8/11 12/11/2018


POSITION DESCRIPTION

Areas Elements
• Arrange pre-employment medicals with assistance of Agricultural Administrator

if required.
  • Co-ordinate and manage issuing and collection of uniforms
  • Prepare new employee information packs

SKILL REQUIREMENT

Skill Category Skills
Enabling Skills • Attention to details
• Keyboard skills

  • Microsoft suite of products operation at high level of expertise
• Report, spreadsheet and memo writing
Essential Skills

• Ability and carry out and complete a broad range of tasks under minimal
supervision.

• Confidence in own ability, a quick learner who is able take decisive action within
a defined area in pursuit of company objectives.

  • Ability to adapt to and thrive in a dynamic environment
• A systems thinker with the demonstrated ability to create more efficient and
accurate methods to achieve set tasks and goals.
  • Well-developed teamwork, organisational and time management skills.
• Capacity to input and access data from computer network
• Ability to coach others in use of Microsoft suite of products.

Desirable

• Knowledge of agriculture
  • Sound problem solving skills
  • Ability to communicate effectively via a range of media

GENERAL

This document outlines the unique characteristics of this position as a guide to role, scope and
responsibilities of the position incumbent.

In addition to these responsibilities the incumbent is an employee of MSF Sugar and as such is accountable
to the code of employee behaviour (Code of Conduct) defined by management and related to the
company’s ten overarching policy statements.

Furthermore the incumbent’s role is not limited to the areas defined but subject to the organisation’s needs,
may be varied from time to time consistent with the incumbent’s training and skills.

Finally, this document, serves primarily to make clear to the incumbent the areas of organisation activity for
which the incumbent has sole or team member responsibility. Standards within which tasks are to be
performed, performance is measured and targets are set for improvement will be covered under
performance review and continuous improvement processes.

HR Department Use Only “Any HARD copies of this document are UNCONTROLLED”

Prepared By: Date: Document Number: Electronic File & Path:
Lisa Waterson 12/11/2018 V:4 K:\AgriSupply\KPIs & staff planning\Position descriptions\New PDs

Tablelands\Restructure Sept 2015
Approved By: Date: Date Implemented: Review Date: Date of initial copy: Update Version: Page 3 of 3
GM Agriculture 12/11/2018 1/8/11 12/11/2018


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